Category
AI productivity tools organise documents, wikis, tasks and calendars so a small team can do the work of a bigger one. Look for tools that plug into Microsoft 365 or Google Workspace rather than adding yet another silo.
Our top pick: Zapier (9.0/10) — no-code automation across your existing apps.
Zapier • Automation
Zapier is the easiest way to automate work between apps, and its AI steps, agents and chatbots make it the backbone of most small-business AI workflows.
Best for: No-code automation across your existing apps
Google • AI Assistants
Gemini is the natural choice for Google Workspace businesses, with AI built into Gmail, Docs, Sheets and Meet, plus a capable standalone assistant with strong research features.
Best for: Google Workspace users and research-heavy work
Microsoft • AI Assistants
If your business runs on Microsoft 365, Copilot is the most natural way to add AI — it works inside the apps and files your team already uses, under your existing security settings.
Best for: Businesses already on Microsoft 365 and Teams
Notion Labs • Productivity
Notion AI turns a company wiki into something you can ask questions of — ideal for small teams that keep processes, notes and projects in Notion.
Best for: Operations, SOPs and team knowledge bases
Grammarly (Superhuman) • Writing
Grammarly checks and improves writing across email, documents and browsers, with a proper British English setting and brand-tone controls for teams.
Best for: Consistent, error-free writing across a team
Fathom • Meetings
Fathom records, transcribes and summarises meetings with a genuinely useful free plan — the easiest win in AI for anyone who spends their day on calls.
Best for: Anyone who spends much of the day on video calls
Motion • Productivity
Motion automatically schedules tasks around your meetings and reshuffles your day when things change — great for founders juggling everything.
Best for: Founders and owner-managers with packed diaries